Key Duties/Responsibilities:

• Point person for maintenance, mailing, supplies, equipment, bills and errands.
• Organize and schedule meetings and appointments.
• Ensure security, integrity and confidentiality of data.
• Coordinate with IT department on all office equipment.
• Manage relationships with vendors, service providers and landlord, ensuring that all items are paid on time.
• Manage contract and price negotiations with office vendors and service providers .
• Manage executives' schedules, calendars and appointments.
• Allocate tasks and assignments to Front Desk Receptionists and monitor their performance.
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
• Perform review and analysis of special projects and keep the management properly informed.
• Participate actively in the planning and execution of company events.
• Coordinate domestic and international travel, including flight, hotel, and car rental reservations.
• Maintain a safe and secure working environment.
• Provide PA support to the Owners.

 Key Skills/Experience:

• Proven office management, administrative or PA experience is a must.
• Knowledge of office management responsibilities, systems and procedures.
• Excellent time management skills and ability to multi-task and prioritise work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.
• Knowledge of basic accounting, data and administrative management practices and procedures.
• Knowledge of clerical practices and procedures.
• Knowledge of human resources management practices and procedures will be considered an advantage.
• Knowledge of business and management principles.
• Fluency in both verbal and written English & Greek. 

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