Key Duties/Responsibilities:
- Answer
and direct phone calls.
- Responsible
for communication (emails, telephones or face to face enquiries).
- Organize
and follow through meetings and appointments.
- Take
accurate minutes of meetings.
- Provide
general support to visitors.
- Generate
reports.
- Maintain
and update contact lists.
- Produce
and distribute correspondence memos, letters and forms.
- Prepare
and monitor invoices.
- Submit
and reconcile expense reports.
- Research
and create presentations as per requested.
- Handle
multiple projects.
- Book
conference calls, rooms, taxis, couriers, hotels etc…
- Be
responsible for office supplies.
- Ensure
operation of equipment by completing preventive maintenance requirements;
calling for repairs; maintaining equipment inventories; construct market
searching for new services, products etc…
- Carry
out daily administrative duties (filing, typing, copying, binding,
scanning etc.).
- Assist
with corporate administration tasks.
- Assist
with other task appointed by the directors and colleagues.
- Manage
staff appointments.
- Contribute
to team effort by accomplishing related results as needed.
Key Skills/Experience:
- Any
academic background relating to Business Administration and/or Secretarial
studies will be considered an advantage, but not essential.
- Any
previous experience within a similar administrative role will be
considered a significant, but not essential as full training will be
provided.
- Fluency
in English (Written & Spoken).
- Proactive,
organized approach to multitasking.
- Excellent
communication and organizational skills.
- Proficient
in Microsoft Office, with aptitude to learn new software and systems.
- Comfortable handling confidential information.
To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.