Key Duties/Responsibilities: 

• Answer and direct phone calls.
• Responsible for communication (emails, telephones or face to face enquiries).
• Organize and follow through meetings and appointments.
• Take accurate minutes of meetings.
• Provide general support to visitors.
• Generate reports.
• Maintain and update contact lists.
• Produce and distribute correspondence memos, letters and forms.
• Prepare and monitor invoices.
• Submit and reconcile expense reports.
• Research and create presentations as per requested.
• Handle multiple projects.
• Book conference calls, rooms, taxis, couriers, hotels etc…
• Be responsible for office supplies.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; construct market searching for new services, products etc…
• Carry out daily administrative duties  (filing, typing, copying, binding, scanning etc.).
• Assist with corporate administration tasks.
• Assist with other task appointed by the directors and colleagues.
• Manage staff appointments.
• Contribute to team effort by accomplishing related results as needed.

Key Skills/Experience: 

• Any academic background relating to Business Administration and/or Secretarial studies will be considered an advantage, but not essential.
• Any previous experience within a similar administrative role will be considered a significant, but not essential as full training will be provided.
• Fluency in English (Written & Spoken).
• Proactive, organized approach to multitasking.
• Excellent communication and organizational skills.
• Proficient in Microsoft Office, with aptitude to learn new software and systems.
• Comfortable handling confidential information.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.