Key Duties/Responsibilities:
- Reviews
and Manages all important documents such as advanced shipping notices pick
slips, bills of lading, invoices and other records to determine shipping
priorities and work assignments and acts accordingly in order to meet
shipping and receiving schedules.
- Schedules
and executes all incoming and outgoing shipments.
- Issues
written and oral instructions to Suppliers and acts on written/oral
Instructions of Customers.
- Primary
point of contact for Suppliers & Customers for communication,
resolution of shipping related issues, errors and complaints.
- Enters
Shipping and Contract related information-documentation into Company’s
Software.
- Issues
Supplier and Customer Invoices and partners with Accounting Department in
scheduling of payments.
- Assists
Department Manager in Monthly and Daily shipment allocation.
- Monitors
Contract lifecycle (creating sales contract, shipping contracted
quantities, Hedging, invoicing, closing contract).
- Prepares
weekly Shipment and Payment reports to Customers and Accounting Dept.
respectively, and performs other job-related duties as required.
Key Skills/Experience:
- 1-3 years’ experience in Shipping Industry within
a Logistics/Supply Chain.
- Degree in Shipping Studies will be considered a
significant advantage.
- Excellent Communication skills (written and
verbal) with the ability to present information in a clear and concise
manner to Customers, Suppliers and Management.
- Highest level of attention to detail, time
management and ability to multitask while working well under pressure.
- High sense of responsibility, dependable and
always sees all tasks through their completion.
- Sound understanding of commercial enterprise (and
familiarity with basic accounting) backed by good reasoning skills and the
ability to analyze data.
- High sense of Customer Service and excellent
interpersonal skills.
- Ability to communicate orally with
shipping/logistics companies, co-workers, and other department managers is
crucial.
- Team player and proactive in terms of taking the
initiative to perform tasks as required.
- Trustworthy, reliable, time conscious, with
problem-solving abilities.
- Positive, high business ethics, able to keep
delicate information private, high sense of responsibility and
professionalism.
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