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Administration/Secretarial
Location: Limassol
Reference: 7973
Date Posted: 14/01/2025
Secretary
CareerFinders, on behalf of our client, an established Family Office with diverse business interests and investments, we are seeking to recruit a Secretary to join their growing team based in Limassol. The successful applicant will be responsible for a variety of secretarial and administrative tasks, including handling incoming and outgoing calls, organising couriers, welcoming clients and visitors to the office, and providing secretarial support to staff as required. An academic background relating to Secretarial Studies, Business Administration, or similar is desirable, and you will need to possess approximately 2+ years of experience in a relevant role, with the ability to manage multiple tasks and prioritize effectively while ensuring accuracy in data entry, scheduling, and document preparation. Knowledge of the Microsoft Office Suite and communication tools including Zoom and Teams is essential, and excellent verbal and written communication skills in English are a must. Our client offers an attractive remuneration and benefits package based on skills and experience.
Key Duties/Responsibilities:
- Typing, formatting, and editing
letters, reports, and memos.
- Managing and organizing both
digital and physical files with labels clearly marked.
- Assisting in organizing
appointments, meetings, and calendars.
- Supporting travel bookings for
senior staff, team members and guests, accommodation and follow up with
visitors for any enquires.
- Greets, announces, and directs
visitors/guests to the appropriate staff member, offers beverages to
visitors/guests when required.
- Answering phone calls, taking
messages, and directing calls.
- Sorting and distributing
incoming and outgoing mail.
- Monitoring and restocking
office supplies and stationery.
- Operating copiers, printers,
and other office equipment, coordinates the repair and maintenance of
office equipment, and reports faults.
- Acting
as a liaison between different departments or teams.
- Assisting with the completion
of departmental projects.
- Assists other personnel as
needed.
Key Skills/Experience:
- An academic background relating
to Business Administration, Secretarial Studies or similar is desirable.
- Approximately 2+ years of
relevant professional experience is essential.
- Ability to manage multiple
tasks and prioritize effectively.
- Ensuring accuracy in data
entry, scheduling, and document preparation.
- Meeting deadlines and keeping
schedules on track.
- Fluency in both verbal and
written English.
- Strong verbal and written
communication skills.
- Knowledge of Microsoft Office.
- Experience with communication tools such as Zoom and Teams is a must.
To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.
