Key Duties/Responsibilities: 

• Efficiently manage and coordinate the CEO’s schedule, including meetings, appointments, rescheduling requests, out-of-office, and liaising with external parties for meeting scheduling.
• Act as the primary point of contact for internal and external communications on behalf of the CEO, screening and directing phone calls, emails, and other correspondence.
• Organise and prepare for meetings, including drafting agendas, taking minutes, and ensuring follow-up on action items.
• Arrange detailed domestic and international travel plans, including flights, accommodations, and itineraries.
• Handle filing, data management, and other administrative duties for our CECG office in Nicosia and London to operate efficiently.
• Assist in planning and coordinating company events, including logistics, catering, and guest arrangements.
• Proactively identify and address issues, offering practical solutions to administrative and operational challenges.
• Manage office inventory and coordinate facility needs, including supplies, maintenance, and vendor relations, to support daily operations.
• Provide comprehensive support for various projects, including research, data analysis, and report generation.
• Assist with tracking progress on strategic initiatives and supporting operational tasks that span business and executive-level responsibilities.
• Offer occasional support with personal and lifestyle-related matters to ensure the CEO’s bandwidth remains focused, including assistance with family logistics, household coordination, and other private ongoing commitments.

Key Skills/Experience: 

• An academic background relating to Secretarial Studies, Business Administration or similar is desired.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting a high-level executive.
• Experience with Google Workspace (Gmail, Google Docs, Google Calendar) or alternatively proficient in the Microsoft Office suite. Experience with enterprise messaging tools (Teams, Slack).
• Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively. Proficient in modern technology and using email, slack, google meet, zoom etc.
• Strong ability to prioritize tasks, manage time effectively, and maintain meticulous attention to detail.
• Professional demeanour with the ability to interact effectively with the CEO, staff, and external partners.
• Resourceful and proactive in dealing with issues that may arise, with a strong ability to think on your feet.
• Demonstrated ability to handle sensitive information with discretion and integrity.
• Fluency in both verbal and written, English and Greek is essential.
• Knowledge of Greek and/or Russian will be considered an advantage.
• Consistently meets and exceeds high expectations, delivering exceptional results under tight deadlines.
• Thrives in a high-pressure environment, maintaining composure and efficiency under stress.
• Flexibility to adapt to changing priorities and work effectively in a dynamic setting.
• A proactive approach to problem-solving with the ability to anticipate needs and take initiative.
• Capacity to manage multiple tasks and projects simultaneously, without compromising on quality.
• Confidently stands up to the CEO for the best interests of the company, providing constructive feedback while maintaining professionalism and respect.
• Takes full responsibility for managing the CEO’s schedule and priorities, ensuring effective time management and task completion with minimal oversight.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.