Key Duties/Responsibilities: 

• Day-to-day office administration and operational coordination.
• Managing office suppliers, service providers, and facility-related matters.
• Organising meetings, travel arrangements, and office logistics.
• Processing and organising invoices, receipts, and financial documentation.
• Assisting with bookkeeping; coordinating with external accountants and auditors.
• Coordinating payments, expense tracking, and document collection.
• Supporting banking, compliance, and KYC-related processes.
• Assisting with document collection for due-diligence requests.
• Maintaining internal records, contracts, and corporate documentation.
• Maintaining structured filing systems and ensuring document accuracy.
• Assisting management with scheduling, reporting, and administrative tasks.
• Supporting internal reporting and operational workflows.

Key Skills/Experience: 

• Background in Business Administration, Finance, Accounting, or Economics will be considered a plus.
• 3+ years in office administration, accounting support, operations, or finance-related coordination.
• Strong organisational and multitasking skills.
• Proven ability to handle confidential/financial information with discretion.
• Fluency in English is essential, knowledge of Greek will be considered a strong advantage, with Russian language skills a plus.
• Proficiency in Microsoft Office, including Excel and Google Workspace.
• Eligible to work in Cyprus/EU status.
• Able to work independently and proactively.
• Experience in financial services, investment companies, accounting/audit firms, or corporate administration will be considered a plus.
• Familiarity with AML/KYC, beneficial-ownership and source-of-funds documentation will be considered an advantage.
• Understanding of corporate compliance and banking procedures is a plus.
• Familiarity with accounting/ERP or invoicing software is desirable.
• Familiarity with basic accounting principles and financial reporting is desirable.

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