Key Duties/Responsibilities:

• Management of daily office administrative operations, including ordering of office supplies etc.
• Maintain organised and up-to-date physical and electronic filing system.
• Managing incoming and outgoing correspondence (post, courier, emails, and calls) and ensure timely action.
• Schedule and coordinate meetings and appointments, as instructed.
• Maintain of internal lists and registers (such as client lists, matter lists etc).
• Arrange execution of documents including coordination of signatures, certification, stamping, apostille and ensure completeness before submission.
• Liaise with and handle administrative filings with tax authorities, registries, land registry, and other authorities as necessary, for procedural and administration matters.
• Communicate with clients and third parties on administrative and procedural matters.
• Prepare invoices based on instructions and chase up unpaid invoices.
• Maintain accurate basic financial records of issued invoices, incoming payments, outstanding balances, bank balances.
• Record office expenses and client disbursements accurately.
• Maintain orderly and complete financial files and supporting documents for audit and accounting purposes.
• Monitor VAT, Tax and other authority payment deadlines, execute payments.
• Assistance with the bank account opening process for clients and the company.
• Conducting the on-boarding process of a client which includes the preparation of the engagement letter and the gathering of the KYC information.

Key Skills/Experience:

• University Degree or Diploma in Secretarial Studies, Office Administration, or related field.
• At least 2+ years of relevant working experience.
• Previous experience in administration or office support.
• Excellent command of both Greek and English languages, both verbal and written.
• Excellent command of Microsoft 365, with advanced Excel skills.
• Ability to work independently and collaboratively in a multicultural environment.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Motivated, eager to learn, and willing to grow professionally.
• Professional and customer-service oriented approach.
• Strong organisational, multitasking and time management skills.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.