Key Duties/Responsibilities: 

• Welcomes visitors by greeting them, in person or on the telephone.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Maintains telecommunication and CRM systems.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel.
• Prepares reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
• Secures information by completing database backups.

Key Skills/Experience: 

• A diploma in Secretarial Studies, Business Administration, or a related field is desirable, but not essential.
• Solid work experience as a Secretary, Office Manager, Administrator or in any other similar role.
• Previous experience working in the Real Estate sector will be considered an advantage.
• Proficient with Microsoft Office.
• Excellent time management and communication skills, both written and spoken.
• Strong organizational and time-management skills.
• Capable of working on their own initiative and under pressure.
• Pleasant personality.
• Team-player.
• Fluency in English, both verbal and written is essential, with knowledge of Russian and/or Greek advantageous.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.