Key Duties/Responsibilities: 

• Manage phone calls, team calendars, and correspondence.
• Preparing letters and other types of standard documents, presentations, and reports.
• Organize meetings and preparing supporting materials.
• Organizing office documents and creating registers.
• Scheduling appointments and coordinating events as necessary.
• Ensure a smooth run of the reception and the whole office.
• Assist with travelling arrangements and booking (flights, accommodations).
• Track stocks of office and kitchen supplies, stationery, equipment, and place orders when necessary, and manage office budget.
• Maintain the reception, common, and conference areas clean and tidy.
• Welcoming visitors and providing refreshments.
• Administrative support for the whole team when required.
• Taking over the deliveries of the documents as well as sending of the documents and packages.
• Assisting for the set up and general organisation of the other offices when required.
• Visiting other offices or local authorities and collecting/delivering correspondence, mail etc. when required.
• Communication with relevant authorities about Company’s update of details.
• Any other relevant duties as assigned by Management. 

Key Skills/Experience: 

• A diploma in Secretarial Studies, Business Administration, or a related field is desirable, but not essential.
• Solid work experience as a secretary, office manager, administrator or in any other similar role.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Excellent time management and communication skills, both written and spoken.
• Strong organizational and time-management skills.
• Capable of working on their own initiative and under pressure.
• Pleasant personality.
• Team-player.
• Fluency in English and Greek (verbal and written). 

Key Benefits: 

• Attractive salary based on skills and experience.
• 13th Salary.
• Medical Insurance.
• Flexible working hours.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.