Key Duties/Responsibilities: 

• Answering, screening, and forwarding incoming phone calls.
• Manage and distribute incoming and outgoing daily correspondence (e-mails, letters, packages, etc.).
• Performing general filing duties, creation and updating of records and databases.
• Managing the Conference Schedule coordinate meeting requests and making relevant bookings using Microsoft Outlook, Teams and Skype and preparing the conference rooms before any meetings.
• Greeting and welcoming guests as soon as they arrive in the office and determining whether they should be diverted to a colleague or department. Ensuring that the reception area is always tidy and presentable.
• Managing agendas/appointments, making travel arrangements as needed, and requested by the Group Management.
• Keeping updated records of office expenses and costs and handling the petty cash.
• Assisting the Marketing department in corporate events planning and activities of the organisation.
• Assisting the HR department with the day-to-day efficient operation and coordination as well as with other office matters.
• Assisting the Operations department by keeping stock of office supplies and placing orders, when necessary, in coordination with the Maintenance and Facilities Manager.
• Coordinate document delivery with couriers and clients, with instructions.
• Communicate with signatories (directors and secretary) to arrange document signing.

Key Skills/Experience: 

• University degree in a related field will be considered an advantage.
• Previous experience in a similar position is highly desirable.
• Excellent command of the English and Greek languages, both verbal and written.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Organised multitasking individual with the ability to prioritise tasks.
• Warm and pleasant personality with strong soft skills.
• Familiarity with office management procedures.
• Good customer service skills.

Key Benefits:  

• Competitive remuneration package.
• Discretionary performance-related bonus.
• Provident Fund.
• Excellent working hours.
• In-house and external training courses.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.