Key Duties/Responsibilities: 

• Greet and welcome clients, visitors, and staff in a professional and friendly manner.
• Manage incoming phone calls and emails, redirecting inquiries as needed.
• Maintain a clean and presentable reception area.
• Manage booking of meeting rooms and assist with meeting preparations.
• Provide general administrative support to the team, including document preparation, data entry, filing, and record keeping.
• Setting up and updating of physical client files including scanning and filing of documents.
• Coordinate couriers, mail distribution, and shipping logistics.
• Assist in scheduling appointments and coordinating internal meetings.
• Support onboarding of new employees (e.g., desk setup, welcome materials).
• Order and manage office supplies and inventory.
• Ensure the smooth running of daily office operations.
• Liaise with vendors, maintenance providers, and building management as needed.
• Help organize internal events or staff activities.
• Maintain office policies and procedures in collaboration with HR and Operations.

Key Skills/Experience: 

• University degree in a related field will be considered an advantage.
• Previous experience in a similar position is highly desirable.
• Excellent command of the English and Greek languages, both verbal and written.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel) and office management tools.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanour.
• Ability to handle sensitive information with discretion.
• High level of reliability, punctuality, and attention to detail.

Key Benefits:  

• Competitive remuneration package.
• Bonus incentive scheme
• Private health insurance.
• Excellent working hours (09:00 - 16:30). 
• Social events and team building days.
• Day of annual leave for birthday.
• In-house and external training courses.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.