+357 22 002285 +357 25 041690
Administration/Secretarial ,
Shipping ,
Logistics/Purchasing
Location: Limassol
Reference: 6936
Date Posted: 10/10/2024
Documentation Officer
CareerFinders, on behalf of our client, an expanding International Group of Companies that offers clients a wide range of Logistical & Distribution services, including Ocean & Air Freight, Road Transportation & Warehousing, we are seeking to recruit a Documentation Officer to join their growing team based in Limassol. The successful applicant will provide critical administrative support to a busy logistics and shipping department, including ensuring that all internal policies and procedures are followed, as well as coordinating with third parties in relation to the transport process and delivery dates of goods. You will ideally be educated to degree level in Business Administration, Logistics, Supply Chain Management and will need to possess knowledge of freight forwarding concepts and port authority procedures and regulations ideally gained working in the Shipping, Logistics and/or Supply Chain Management sectors. Previous work experience of approximately 3+ years is highly desirable, and excellent communications skills in English are essential. An attractive remuneration package based on skills and experience is on offer, as well as ongoing opportunities for professional growth and development.
Key Duties/Responsibilities:
- Ensure
that all department policies and procedures are implemented.
- Coordinate
with third parties to inform about transport process, pickup and delivery
dates of good (by air or sea) according to customers’ requirements.
- Coordinate
with third parties for compliance of all shipping documents following
customs’ requirements.
- Follow
up on departure and arrival of goods.
- Follow
up on the loading and discharging of cargo.
- Prepare
and submit shipping notes to third parties in compliance with customs
procedures and regulations.
- Prepare
and/or assist in the preparation of shipping docs (BL/AWB/Cargo Manifests/
AMS & ISF filing etc.).
- Coordinate
with destination agents for a proper release of delivery orders to clients
when applicable.
- Open
& close jobs in coordination with the account responsible.
- Open
accounts for new clients in coordination with the accounting department
- Issue
invoices/Debit notes in coordination with supervisor.
- Report
to agent and supervisor all pending shipments (delay in loading, shipping,
arrival, release, invoicing, etc.).
- Submit
bi-weekly and monthly statistics report to the General Manager.
- Ensure
proper filing of all files and documents.
- Prepare offers for personal shipment requested by clients ( LCL and FCL for Imports and Exports shipments).
Key Skills/Experience:
- Ideally educated to degree level in
Business Administration, Logistics, Supply Chain Management or a related
field.
- 3 + years of experience in the Freight
Forwarding field.
- Knowledge of freight forwarding
concepts.
- Knowledge of all port authority
procedures and regulations.
- Knowledge
of customs procedures and regulations is highly desirable.
- Outstanding
organisational and administrative skills are a must.
- Excellent
attention to detail.
- Proficient
with MS Office.
- Excellent
verbal and written communication skills in English.
- Ability to work well independently and as part of a team.
To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.
