Key Duties/Responsibilities:

• Coordinating account openings with international banks (collecting and completing the relevant forms, collecting signatures, dispatching to the banks, liaising with the banks).
• Supporting KYC management: making sure KYC files are at all times up-to-date; arranging for certified copies, legalisation and apostil; liaising with banks and external service providers and internally for updates, as needed; acting as the supporting point for AML requests and KYC processes with banks and external service providers).
• Providing administrative support to the Legal Team, based in Luxembourg and Cyprus, and assisting them in the performance of the group’s companies’ legal duties and responsibilities, following up on legal & other company records/documentation and keeping legal files up to date.
• Helping in organising the companies’ record keeping in accordance with record keeping policy (in a manner that the appropriate persons have access to the correct documents and information without intervention by Legal team); organising and maintaining all core legal documents; document cross-checking, making document amendments and document imaging/scanning, ensuring proper record keeping of corporate legal files (incl. Luxembourg and Cyprus) and liaising with external corporate administrators as needed in various jurisdictions, including Cyprus, Cayman Islands and the UK.
• Supporting the Legal Team for collection of signatures on various documents; tracking and tracing documents (legalisation, apostille, review, signature verification, etc) and ensuring legal files and records are complete and up-to-date.
• assisting the Legal Team by providing legal documents to the internal Finance Team (for example, for audit, book-keeping etc);
• Arranging for board meetings and resolutions (incl. maintaining the schedule for meetings of the board; organizing and arranging board meetings, preparing convening notices; collecting and distributing the documents to the board; assisting in the recording of the minutes of meetings of the board proceedings; collecting signatures, record keeping; preparing extracts of minutes, where needed).
• Prefilling investment subscription documents and preparing ad hoc board resolutions.
• Assisting in drafting basic intercompany loan documentation.
• Other ad hoc assignments.

 Key Skills/Experience:

• A degree in Law or a Finance related subject will be considered an advantage.
• Minimum of 2-3 years’ experience relevant to the role, ideally working for Law Firm, Corporate Services Provider, Bank or any other relevant Professional Services Firm.  
• Strong organisational and planning skills, including excellent time management skills and ability to multi-task and prioritize work, understanding the importance of deadlines.
• High attention to detail and problem solving skills.
• Experience in project management is a plus.
• Open-minded, willing to learn, team player with a hands-on personality but able to work under supervision as well as autonomously.
• Excellent communication, presentation and collaboration skills; ability to present to internal and external parties.
• A positive can-do attitude is essential.
• Proficiency in MS Office.
• Excellent written and oral communication skills in English and Greek (German and/or French is considered an advantage).

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.