Administration/Secretarial , Legal , Customer Services
Location: Limassol
Reference: 6008
Date Posted: 08/07/2022
Contracts Administrator
CareerFinders, on behalf of our client, an International Service Provider with offices in Limassol, we are seeking to recruit a Contracts Administrator. The successful applicant should have a minimum of 2+ years of work experience in a very fast paced environment working in an administrative role. Experience in a legal administrative support role will be considered a significant advantage. Excellent written and spoken English is a must. Knowledge of any other language is a plus.
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Key Duties/Responsibilities: 

  • Responsible for general administration to support the Contracts Team with emails, management of the skype team message box, communication requests, record keeping and related queries.
  • Receive and check emails, external and internal and reply or allocate to contracts team members as appropriate.
  • Liaise with agencies for those contracts that are overdue or pending and Docusign.
  • Liaise with Sales Team, Contracts Team, Customer Service Teams, or Agencies to resolve administrative related queries.
  • File and return electronic documents via email or post as necessary, after liaising with the Legal Affairs Manager.
  • Maintain customer and agency service levels and respond to any department related queries, in terms of administration and file quickly.
  • Allocate new contracts as they come in and keep a daily log of all contracts received, pending and dealt with.
  • Keep clear notes in the contractors record and diarise pending documents.
  • General office administration including photocopying and answering telephone calls as required.
  • All other reasonable tasks as requested.


Key Skills/Experience: 

  • 2+ years work experience in a very fast paced environment within an administrative role.
  • Experience in a legal administrative support role will be considered a significant advantage.
  • Strong computer skills and ability to use software applications effectively.
  • Excellent written and spoken business English. Any additional language skills will be considered an advantage.
  • Thoroughness - Demonstrates attention to detail and accuracy. Defines and organizes tasks, responsibilities, and priorities.
  • Accountability - Clearly defines mutual expectations of self and others. Take appropriate action to ensure obligations are met. Revises standards in response to change.
  • Relationship Building - Builds effective and responsive interpersonal relationships. Maintains and fosters professional relationships within, across, and external to organizational boundaries. Obtains and shares information, ideas, and problems. Solicits advice, support and commitments that result in smooth transitions of change and the development of mutually acceptable solutions.
  • Business Process Knowledge - Identifies, documents, and monitors key business processes needed to achieve successful business results. Maps and documents processes. Develops frameworks for process improvement.
  • Collaboration - Collaborates with other members of formal and informal groups in the pursuit of common missions, vision, values, and mutual goals. Places team needs and priorities above individual needs. Involves others in making decisions that affect them. Draws on the strengths of colleagues and gives credit to others’ contributions and achievements.
  • Initiative - Voluntarily takes the first steps to identify and address existing and potential obstacles, issues and opportunities.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click