Key Duties/Responsibilities: 

• Arrange and organise meetings, circulate Notice and Agendas and other documents required for Board meetings.
• Working closely with senior management, in helping to deliver client the objectives, budget and timetable for all corporate accounting, financial reporting, tax and regulatory/compliance functions.
• Liaising and negotiating with main external service providers, advisors and counterparties.
• Attend Board meetings and record and circulate draft minutes and maintain signature records.
• Assist with the day-to-day operations of the corporate department.
• Maintain document management system.
• Prepare, execute and process documents such as board resolutions, agreements, minutes, power of attorney and annual returns.
• Maintain registers of the company as required under the provisions of the Companies Law and update records in company’s computer systems and databases.
• Assist clients in meeting trust and company compliance requirements with the CySEC and other regulatory bodies.
• Liaise with Registrar of Companies (prepare application forms, open new companies as per client’s request, request documents, update system, scan-filing documents)
• Ensure compliance with service standards, company policies and procedures, agreed operational, and control processes.
• Work closely with the corporate and accounting teams, supporting each other to meet client needs.
• Prepare POA’s, registers, minutes, letters in Greek and English.
• Liaise with Authorities (Tax, VAT department etc).
• Liaise with local and foreign banks for opening, operating and closing of bank accounts.
• Arrange for the execution of incorporations,  re-domiciliation's, change of service providers, liquidations etc…
• Reconciliations of client bank accounts
• Ensure client details are accurately recorded and appropriate documentation in place.
• Arrange set up of companies and trusts.
• Comply with KYC requirements and keep records in the database for all persons involved.
• Organize all correspondence of the department.
• Performing other administrative duties on request.
• Maintaining and reviewing financial records.
• Managing business accounts and prepare management accounts.
• Prepare budgets.
• Ensuring compliance with accounting and tax law.
• Bookkeeping.
• Debtors/Creditors reconciliations.

Key Skills/Experience: 

• A University Degree with additional Accounting, Company Secretarial Qualification or Legal Studies will be considered an advantage.
• 3+ years of experience in the Corporate Services Sector as a Corporate Administrator.
• Some knowledge of accounting principles.
• Oral and written communication in Greek and English is required.
• Computer literate - very good use of Microsoft Office is required.
• Knowledge of databases is a very significant advantage. (i.e. eBos)
• Good teamwork and collaboration skills.
• Knowledge of Navision is an advantage.
• Good communication skills.
• Dynamic, results oriented individual, operating with speed and accuracy.
• Ability to work on own initiative and be proactive.
• Organisational skills with attention to detail.
• Ability to meet deadlines, work under pressure and plan work around deadlines.
• Highly ethical, trustworthy, reliable, discreet individual, who is willing to work in a challenging and dynamic environment.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.