Key Duties/Responsibilities: 

• Assist and support the Directors and the CEO.
• Help with the correspondence and the phone calls of the Directors.
• Manage the diaries and organize the meetings and the appointments of the Directors where requested.
• Be knowledgeable and remind the Directors of important tasks and deadlines.
• Be able to type, compile and prepare any reports, letters and correspondence on behalf of the Directors.
• Manage databases and filling systems in the office.
• Assist with the organizing of events and other projects.
• Collect and file any expenses occurred related to the Directors where required.
• Conduct research on behalf of the Directors and the CEO where required.
• Take telephone calls and respond in a professional and polite manner and provide assistance and information on requests to the Directors, the CEO, the customers, the partners and/or other members of the team.
• Remain knowledgeable on all the occurrences happening in the company.
• Liaise with co-workers, suppliers and ensure proper customer service.
• Build productive trust relationships with the co-workers and the customers.
• Overlook the cleaner’s duties including checking her time schedule, communicating to her specific responsibilities and supervises the quality of the work performed.
• Organise travel arrangements for the Directors and the CEO including liaising with airlines, hotels, drivers etc.
• Greet visitors, customers and appointments of the Directors and the CEO.
• Organize the Directors’ personal commitments where required.
• Perform any other related duties that may be assigned from time to time.

Key Skills/Experience: 

• Holder of any Secretarial Studies/Degree will be considered an advantage.
• Previous experience in a similar role, ideally providing administrative support to Senior Management is a must.
• Good knowledge of the English and Greek languages; knowledge of the Russian language or any other language will be considered an advantage.
• Calm, trustworthy with great organization skills.
• Team player, proactive and problem solver.
• Very good communication, persuasion and presentation skills.
• Taking responsibility for own actions.
• Able to work well under pressure. 

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.