Key Duties/Responsibilities: 

• Maintaining the calendar of the investment department of the Family Office: tracking events from banks, funds and advisors dedicated to market analysis and portfolio results.
• Registration for participation in conferences and events of partners relevant employees of the investment unit of the Family Office.
• Appointment, coordination and technical support of joint calls with external managers, funds and advisors.
• Logistics of regular trips to Cyprus, trips to conferences and meetings of LP funds and with the funds themselves: tickets, taxis, hotels.
• Assistance in resolving issues on provisions, flight passes, visas and permits for business trips.
• Processing correspondence with external managers and funds (stocks, hedge funds, private equity funds) and resolving administrative issues with them.
• Assistance with the preparation of primary documentation necessary for investing in hedge funds, private equity funds, equity funds, active discretionary strategies. Preparation for signing, scanning.
• Working with a selection of corporate documents for investments, auditors, etc., scanning.
• Tracking the relevance of corporate, tax and AML/KYC information provided to banks, funds and managers; updating relevant questionnaires and documents if necessary.
• Monitoring of compliance of contractual documentation with the terms of validity and availability of relevant corporate decisions/resolutions.
• Maintaining an archive of relevant legal and investment documentation.
• Calendar tracking of payment schedules to investment service providers.
• Initiation of payment instruction (administrative) in the system.

Key Skills/Experience: 

• Higher education.
• Work experience as an Administrative and/or Executive Assistant for at least 3+ years.
• Understanding the basics of corporate documentation and administrative law will be highly advantageous.
• Attentiveness, professionalism, organization.
• Fluency in PC, including advanced skills in working with Outlook, Word, Excel, PowerPoint, Adobe Acrobat.
• Skills to quickly search for relevant information on the Internet.
• Ability to learn independently.
• Skills and experience in the operational solution of non-standard problems in a limited time.
• High typing speed.
• Fluency in Russian.
• Fluency in English (min to C1 level).
• Competent oral and written speech, business correspondence skills, business communication (in Russian and English).

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.