Key Duties/Responsibilities:
- Ensuring
the decisions and instructions of management and the Chief Executive
Officer are adhered to at all times.
- To
handle sensitive and/or confidential information and/or documentation with
appropriate discretion and regard for the physical security of associated
paperwork and electronic files.
- Effectively
organise meetings and events.
- Arrange
travel, accommodation, taxis and other company travel requirements.
- Preparation
of ad hoc reports that meet the company’s information requirements, as
requested by management and the Chief Executive Officer.
- Preparing
correspondence, reports, spread sheets, briefing papers and presentations
for meetings/conferences.
- Provide
a high quality, confidential and wide-ranging PA support service to
consistently meet the specified needs and expectations of the Chief
Executive Officer and Management team.
- Efficient
management of CEO diary in arrangement of meetings both internal and
external.
- General
office administration duties to include, but not limited to, filing,
scanning, data entry and sending and receiving of faxes.
- Screening
telephone, email and paper communications, and prioritising, responding,
redirecting or referring as appropriate.
- Provide
administration and arrange for any maintenance/repair of Company
Properties in Cyprus.
- Identifying
improvements to secretarial processes and IT software requirements in
order to enhance the level of service provided.
Key Skills/Experience:
- Excellent
knowledge of Microsoft Office, Word, Excel and Internet Explorer.
- Excellent
communication skills, both written and verbal in Russian & English are
essential.
- 3+
years of previous experience supporting top management is essential.
- Ability
to work both independently and as part of a team.
- Prepared
to work out of core hours when required.
- Well-developed
organisational and time management skills.
- Ability
to prioritise tasks and meet deadlines.
- Ability to properly use, maintain and take care
of work related materials and equipment.
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