Key Duties/Responsibilities:

• Organize and manage appointments, deadlines, and reminders for legal advisors using the Microsoft Teams system to ensure timely workflow.
• Filter, prioritize, and respond to emails, draft letters, memos, and client communications on behalf of legal advisors.
• Handle initial client inquiries, schedule consultations, assist with client onboarding through Zygos software, and provide follow-ups and responses to client questions.
• Collect and organize relevant financial information and provide it to the Data Collection Administrator for processing.
• Maintain accurate case files and records in the Zygos system, ensuring all information is up-to-date and properly organized.
• Arrange travel and accommodations for the team; handle visits to government authorities, including filing applications and managing interactions with ROC, Social Insurance, Migration, municipalities, and other relevant bodies.
• Ensure the office environment runs smoothly, including coordinating the cleaner, managing office logistics, maintaining professional standards, and supporting day-to-day operations.

Key Skills/Experience:

• An academic background in a relevant field of study such as Business Administration, Secretarial Studies, Law, or similar will be considered a plus.
• Prior experience in legal administration or office support is highly desirable.
• Strong written and verbal communication skills in English and Greek; Russian is a plus.
• Proficiency in Microsoft Office and case management systems (Zygos system preferred).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and high level of accuracy.

Key Benefits:

• Competitive salary based on skills and experience.
• Provident Fund.
• Early finish each Friday.
• Professional development through seminars, workshops, and continuous learning opportunities.
• Team activities, social events, and CSR initiatives promoting wellbeing and work-life balance.

To apply for this vacancy, please send your CV, along with any covering letter to [email protected] quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.